AECOM Subcontract Administrator 1 in Norfolk, Virginia

Business Line Government

Position Title Subcontract Administrator 1

United States of America - Virginia


Job Summary

AECOM is seeking a Subcontract Administrator to join our team in Norfolk, VA.

Perform subcontract administration, procurement, and pricing functions during the pre-award, award, and post-award phases of the procurement process. This includes correspondence, negotiations, subcontract generation, contract closeout, file maintenance, and interaction with multiple technical contract managers and external customers. Research, analyze, coordinate, develop and maintain documentation.

Essential Responsibilities:

  1. Develop and produce subcontract documentation such as subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums justifications, determinations, special contract provisions, representations, certifications, and correspondence.

  2. Assist in coordinating, developing, and producing procurement documentation such as acquisition plans, source selection plans and evaluation criteria, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.

  3. Assist in evaluating proposals and quotations, determining offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.

  4. Maintain subcontract files, including monitoring and tracking subcontractor deliverables.

  5. Review and process purchase requisitions.

  6. Compile documentation to establish subcontract files.

  7. Conduct subcontract file reviews in support of Government audits.

  8. Coordinate with accounting and finance department in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.

  9. Develop and maintain procurement files, including monitoring and tracking subcontractor deliverables.

  10. Ensure compliance with governmental law and divisional policies on contracts and procurement.

  11. Ensure the management of subcontract file(s), including preparation and control of all modifications and correspondence. Ensure cost or price analysis is conducted and adequately documented.

  12. Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental, and internal department personnel.

  13. Maintain a filing system and be responsible for correspondence on contracts and procurement matters.

  14. Negotiate terms and conditions with subcontractors.

  15. Provide interpretation of contracts.

  16. Responsible for communication and correspondence to and from customers regarding subcontract matters.

  17. Review and process procurement requisitions.

  18. Review cost proposals, including analysis of solicitation requirements and proposal responses.

  19. Support small business subcontracting goals, assist in outreach efforts, review small business utilization compliance, and prepare required subcontracting performance reports.

  20. Possess knowledge of how subcontractor invoices are processed.

  21. Enter subcontracts into the Costpoint accounting system.

  22. Maintain suspense file for documents such as Requests for Quote (RFQs), subcontracts, and modifications.

  23. Close out subcontracts.

  24. Perform all other position related duties as assigned or requested.

Minimum Requirements

  • Bachelor's degree in Business Administration and at least 1 year of job-related experience or equivalent.

  • Good written and oral communication skills and familiarity with word processing, database, spreadsheet programs and integrated software applications are required.

  • Position may require the ability to pass and maintain a Security Clearance, which requires U.S. citizenship.

Preferred Qualifications


What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Procurement

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 181760BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.